Purpose of the job:
The Project Contract Administrator (PrCA) is responsible for the preparation and the follow up of project events and contributes to the global contract management of a project.
§ Complies with and ensures conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management) document, and alerts Project Contract Manager (PrCM) / Project Manager (PM) if non-conformance is observed as per the rules of the CCIM.
§ Prepares with PrCM the Contract Summary and Contract Deliverable Requirement List Tracking Matrix.
§ Contributes to collect data to sustain correspondence.
§ Participates with the preparation of data and document management for the negotiation of claims and counterclaims.
§ Keep records of compliance of all contractual requirements (performance, delivery dates, quantity…).
§ Participates and assists PrCM with the correspondence management by analyzing incoming correspondence, preparing (Form and Format) and reviewing outgoing correspondence.
§ Manages with the PrCM, the closure all correspondence and maintain correspondence KPI reporting.
§ Ensures the filing of the project management correspondence.
§ Establishes and maintains of a common, central document management system(s) for assigned project.
§ Assists with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders, and prepare first draft for PrCM/PM/Customer Director (CD) review.
§ Creates and maintains consistent and uniform contract administration tools for assigned project.
§ Supports, as required, providing the Customer Director, Project Manager & Region Director/Head of Contract Management a monthly project contractual activity report and when relevant, alert or flash email.
§ Alert systematically PrCM of any event preventing a smooth running of the project.
§ Other duties as assigned in support of successful project execution.
§ Contribution to project claims and documentation management.
§ Quality of documentation customer correspondence and preparation of claims.
§ Respect of best practices
Associates degree or higher in Business Administration or Construction or Contract/Legal Administration
Experience & Skills
§ Fluent in English
§ Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required.
§ Strong ability to effectively and diplomatically communicate cross-functionally.
§ Strong ability to work in a team environment and build both internal and external relationships.
§ Strong financial understanding
§ Proven experience with dollars contract is a plus
§ Visio and/or MSAccess experience a plus.
§ Extensive document management experience on mid-large size projects.
§ Experience with Primavera Expedition, Documentum, and/or alternate document management software a plus