Job Description

Purpose of the job:

The Project Contract Administrator (PrCA) is responsible for the preparation and the follow up of project events and contributes to the global contract management of a project.

 Key accountabilities:

§  Complies with and ensures conformance by Alstom and Project stakeholders to CCIM (Contracts, Claims and Insurance Management) document, and alerts Project Contract Manager (PrCM) / Project Manager (PM) if non-conformance is observed as per the rules of the CCIM.

§  Prepares with PrCM the Contract Summary and Contract Deliverable Requirement List Tracking Matrix.

§  Contributes to collect data to sustain correspondence.

§  Participates with the preparation of data and document management for the negotiation of claims and counterclaims.

§  Keep records of compliance of all contractual requirements (performance, delivery dates, quantity…).

§  Participates and assists PrCM with the correspondence management by analyzing incoming correspondence, preparing (Form and Format) and reviewing outgoing correspondence.

§  Manages with the PrCM, the closure all correspondence and maintain correspondence KPI reporting.   

§  Ensures the filing of the project management correspondence.

§  Establishes and maintains of a common, central document management system(s) for assigned project. 

§  Assists with the collection of all of the necessary elements for the preparation of the commercial proposals of the variation orders, and prepare first draft for PrCM/PM/Customer Director (CD) review.

§  Creates and maintains consistent and uniform contract administration tools for assigned project.

§  Supports, as required, providing the Customer Director, Project Manager & Region Director/Head of Contract Management a monthly project contractual activity report and when relevant, alert or flash email.

§  Alert systematically PrCM of any event preventing a smooth running of the project.

§  Other duties as assigned in support of successful project execution.    

 Performance measurements:

§  Contribution to project claims and documentation management.

§  Quality of documentation customer correspondence and preparation of claims.

§  Respect of best practices

 Educational requirements

Associates degree or higher in Business Administration or Construction or Contract/Legal Administration

 Experience & Skills 

§  Fluent in English

§  Expert in MS Office, with high level proficiency including Word, PowerPoint and Excel required. 

§  Strong ability to effectively and diplomatically communicate cross-functionally.

§  Strong ability to work in a team environment and build both internal and external relationships.

§  Strong financial understanding

§  Proven experience with dollars contract is a plus

§  Visio and/or MSAccess experience a plus.

§  Extensive document management experience on mid-large size projects.

§  Experience with Primavera Expedition, Documentum, and/or alternate document management software a plus